Records Specialist -
Records Management , Boston
Responsible for
directly supporting assigned practice groups and
daily coordination with practice group secretaries,
lawyers, legal assistants, Records Manager and other
members of the records management department.
Principal Duties and
Responsibilities:
* Maintains physical
client files and ensures documents are filed
correctly.
* Retrieves files and
documents as requested.
* Maintains case rooms
and practice group file room.
* Provides guidance
and training for practice group personnel on filing
procedures and use of records management database.
* Scans court, agency,
contract, and other critical and vital practice
documents.
* Maintenance of
electronic documents directory on the local area
network.
* Database corrections
and administrative duties such as global moves, and
retention notations.
* Responsible for file
circulation including follow up on past due reports
to firm personnel and completion of practice group
file audits and inventories.
* Special projects as
assigned including destruction, file clearance and
clean up, transfers, office moves, and space
allocations.
* Contributes to the
Firm's ServiceMatters initiative to consistently
improve its image internally and externally.
Displays professionalism, quality service and a "can
do" attitude to internal members/departments of the
Firm as well as external clients and vendors via
electronic and print correspondence, over the
telephone and in-person.
Experience Required:
* Excellent project
management and organizational skills, including the
ability to work effectively with general supervision
in an atmosphere of multiple projects, shifting
priorities, and deadline pressure.
* Knowledge of
Microsoft Office particularly Word, Excel, Access,
and Outlook. Minimum typing speed of 55 wpm.
* Knowledge of
LegalKey Records Management System, electronic file
management, document scanning, and miscellaneous
databases.
* Superior attention
to detail, problem solving capabilities, initiative,
strong organizational and multi-tasking skills.
* Excellent analytical
skills, including the ability to compile, review,
and determine logical conclusions or recommendations
based on data and information which is varied in
content and format.
* Excellent
interpersonal skills, as necessary to work
effectively with people at all levels.
* Two years’
experience in records management or as a paralegal
in a law firm or other law environment preferred.
Education:
Two-year degree or
equivalent experience required.
All resumes for review should be
emailed to:
debbie.bernstein@trakrecordsandlibrary.com
