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JOBS POSTED:

RECORDS ADMINISTRATOR

Position Summary

The Records Administrator will examine and evaluate record management systems to develop new or improve existing methods for the efficient handling, protecting, and disposing of business records and information. The Records Administrator will lead and direct the work of others within the Records

Department. This position handles confidential information. Integrity, discretion, and respect for confidential information are absolutely essential.

Responsibilities

 Research, review, and suggest improvements to record retention schedules and governmental recordkeeping requirements to determine timetables for destroying records.

 Evaluate findings and recommend changes or modifications in procedures utilizing knowledge of operating units and filing methods.

 Confer with management and administrative personnel to gather suggestions for improvements and to identify records-management issues.

 Reach out to and work with other departments to coordinate their record retention schedules.

 Deliver straightforward training, advice and support to all departments on records management policies and procedures so that departments are obtaining maximum benefit from the Hummingbird (DM) system.

 Work closely with the Information Technology team to maintain the Hummingbird (DM) system.

 Liaise with the Office’s commercial vendor regarding its off-site records program. In accordance with the Office’s Records Retention Schedule, transfer records into archives boxes, index contents into Excel inventories, and bar code boxes for submittal to the commercial vendor. Contact the commercial vendor as required to retrieve or return archive boxes.

 Recommend purchase of storage, retrieval, or disposal equipment according to knowledge of capability and cost.

 Following written guidelines and verbal directions index and scan office documents using Kofax, Ascent capture and the Hummingbird DM system, and import documents into Hummingbird.

 Participate in the budget planning process.

 Hire, evaluate and supervise the department’s administrative staff.

 Carry out special records management projects as required and other duties as assigned.

Qualifications

 College degree, advanced degree desirable or equivalent combination of education, certification and records management experience.

 Minimum of 5 years experience working with electronic records management or corporate archives.

 Must be able to lift an archive box weighing up to 55 pounds on a regular or as needed basis.

 Experience with Kofax Accent Capture and Hummingbird desirable.

 Ability to use all MS Office applications required.

 A certain degree of creativity and latitude is required

 Rely on experience and judgment to plan and accomplishment goals.

Skills

 Solid customer service and attention to detail skills.

 Must be able to learn new concepts within a complex and demanding environment.

 Must be willing and able to “own” the process and take responsibility for meeting challenging deadlines. This may require flexibility in hours from time to time.

 Have both a strong work ethic and a sense of “getting it right”.

 Be a self-starter who is able to organize and manage own workload in a fast-paced environment.

 Have a “can do” attitude and be willing to do whatever it takes, consistent with the expectations for everyone else in the office.

Reporting

Will report to the Information Technology Team Leader.

Resumes for consideration should be submitted to: smcdonald@lwcotrust.com

Job title:  Conflict Analyst

Department:  Legal

Office location:  Boston, MA

Reports to:  Conflict and Compliance Manager and Legal Counsel

FLSA status:  Exempt

Summary:

The Conflict Analyst supports the company’s critical risk management function by performing conflict checks, assisting in the resolution of actual or potential conflicts, coordinating all functions associated with the case intake process, and monitoring compliance with contractual obligations between the company and its clients. Responsibilities also include assistance with various projects undertaken by the Legal team, at the direction of the Conflict and Compliance Manager and in-house Legal Counsel.

Essential Job Functions and Responsibilities:

• Identify parties involved in various types of legal transactions, including corporate, litigation, bankruptcy, tax, etc.

• Using Elite and other research tools such as Dun & Bradstreet, Lexis and Pacer, research requests for conflict checks.

• Perform an analysis of the various reports to identify potential business and substantive conflicts.

• Write summaries of cases identifying potential issues.

• Assist in the resolution of potential conflicts, and interact with Legal Counsel, the Conflict Committee and Managing Principals to resolve conflicts.

• Create and maintain information screens between conflicting cases, and provide support to ensure compliance with information screens and the company’s data security policy.

• Track and review case-related documents, such as engagement letters, protective orders and nondisclosure agreements, to ensure compliance with restrictions or agreed-upon terms.

• Work with Finance in the management and operation of Elite and in the set up of new cases.

• Provide other assistance as necessary.

Physical Demands:

•  Engage in office work using a computer and telephone

Qualifications:

• Strong interpersonal and customer service skills

• Strong PC capability, MS Office, and experience with a time and billing system used in  professional services firms

• Equivalent work experience  in a professional services firm or advanced  degree required

Factors for Assessing Performance (Functional Competencies):

• Functional/Technical Capabilities – Demonstrates technical competence and effectively delivers support in area of expertise

• Customer Service – Responsive to internal and external requests; provides high quality service and support

• Communication – Communicates clearly and listens to requests effectively

• Teamwork/Working Characteristics – Demonstrates ability to work effectively with others and independently

• Demonstrates initiative and ownership

• Project Management – Effectively manages projects, meeting necessary deadlines

• Problem Resolution – Resolves problems quickly and effectively

Candidates may contact:

DUTIES >> Records Analysis / Internal Consulting:

• Apply business process design techniques to internal information and records management engagements.

• Work with the InfoRM Program Office SME’s to develop needs assessments and feasibility and cost analyses for records management within Genzyme department offices worldwide.

• Work with the InfoRM SME’s to provide guidance to departments seeking to copy, reformat, migrate or convert older data to newer systems.

• Consult with departments to determine the nature and extent of their information resources and facilitate the analysis and appraisal of records in all formats.

• Evaluate department level record keeping practices and systems in Genzyme department offices.

• Provide guidance and assistance to Genzyme department offices in developing, implementing, and improving their record keeping systems and practices.

• Support InfoRM’s initiative to localize and tailor the corporate records retention schedule for Genzyme records in all formats.

• Assist client in developing internal policies and procedures.

Project / Change Management:

• Manage the changeover from paper to electronic records management systems; respond to internal and/or external information enquiries; advise on highly complex legal and regulatory issues, often involving difficult judgments in controversial areas such as the national or regional legislation; devise and ensure the implementation of retention and disposal schedules.

• Initiate Project Management Services serving InfoRM’s internal customers; responsible for designing, planning, implementation and closure processes, including development of the scope of work and the management of time, cost, risk, communications, human resources, contracts, risk and quality within internal and external projects.

• Introduce new IRM organizational support products and services to InfoRM’s internal customers.

SKILLS >> Minimum requirements:

Strong analytical, interpersonal, and communication skills, along with an active client-service orientation
Ability to use a variety of personal computer software to provide professional documents and/or prepare presentation media to executive audiences
Experience with project management methodology
Demonstrated ability to manage a variety of projects and tasks in a complex and dynamic environment
Detail oriented and well organized
Demonstrated competency in MS Word, Excel, Outlook, Project, Adobe Acrobat, and database software packages
Experience with a web-based document management system helpful.

Travel:

<40% travel will be required

Desired characteristics include:
International business exposure
Team focused, with a positive work attitude; willing to contribute to the greater good at the expense of personal gain
Ability to create an open environment conducive to freely sharing information and ideas
High standards of integrity; ability to instill trust
Ability to create an environment conducive to contribution, growth, and achievement; ability to motivate others
Mediation/conflict resolution skills
Self starter; demonstrates personal initiative
Willing to assume responsibility and ownership
Ability to make difficult, complex decisions
Customer focused
A focus on the quality process
Multi-lingual
Cost accounting and budgeting
Obvious involvement in self education and development
History of working or living abroad

EDUCATION >> Bachelors’ degree or equivalent

Four years'' professional experience in records management, preferably in a multi national and highly regulated environment

This is a W-2 contract role through Randstad Life Science Staffing at Genzyme and the hourly pay rate is largely based on education and experience starting at $50/hour. Please let me know your thoughts and interest level in learning more about this consulting role.

Candidates may contact:

Senior Staffing Consultant
Randstad Life Science Staffing
1430 Mass Ave.
Cambridge, MA 02142
617-864-1871
kathleen.mcteague@us.randstad.com