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The Boston Chapter
Committees are listed below with a summary of their responsibilities. To
learn more or become involved in a committee please contact the Chair of
that committee or any of the Board of Directors. The committee
responsibilities for each of the Board Members is identified on the Directors
Page on this site.
Programs Committee
This committee is primarily responsible for providing educational
opportunities for the membership. Responsibilities include:
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Develop the program
theme for the chapter year
-
Identify speaking
topics/speakers
-
Establish budget for
program year
-
Arrange for/confirm
speakers
-
Identify speaker's
equipment needs/make arrangements before the meeting
-
Obtain speaker bios and
provide them to the Newsletter Editor and theWeb Master for publication
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Introduce speaker at
meeting
Membership Committee
This committee is responsible for helping promote future growth of the
chapter membership and maintaining existing members. Responsibilities
include:
-
Establishing goals for
the Membership Committee
-
Develop a program to
help increase new chapter membership and retain existing members. This
is done with the approval of the Board and with the assistance of a
committee.
-
Develop the budget to
support the membership campaign
-
Initiate contact with
prospective members
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Initiate contact with
new members
-
Compare ARMA-HQ
membership roster with chapter roster to ensure accurate member
listings.
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Greet members attending
meetings via registration table
Newsletter Committee
This committee is responsible for publishing the bi-monthly Boston Bits.
Committee chair serves as editor or co-editor of the newsletter.
Responsibilities include:
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Establish budget for
program year
-
Develop list of
articles for each issue of the newsletter
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Write or find someone
to write articles
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Work closely with
desktop publisher on the layout and editing of the articles.
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Work closely with other
committee chairs to ensure proper promotion of various events and
activities
Sponsorships
Committee
This committee is responsible for identifying and obtaining financial
sponsors for various chapter activities, including monthly meetings, NRIMW,
seminar/workshops, etc. Responsibilities include:
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Establish budget for
program year
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Issue solicitation
letter at beginning of year to potential sponsors
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Issue letters to
vendors seeking advertising in the newsletter.
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Follow up on specific
offers to sponsor events
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If necessary, contact
vendors/businesses about sponsorships throughout the year
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Obtain commitment from
sponsor for specific activity/dollar amount
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Notify Treasurer of
sponsorship so invoice can be issued
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Notify Web Master of
meeting sponsorships so publication can be made
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Notify President of
sponsorship so proper acknowledgment can be made
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Identify and provide
for any special needs of sponsor who is exhibiting at a meeting,
workshop, or seminar
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Maintain contact with
sponsor prior to event
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Issue letter of thanks
to sponsor after event
Seminar Committee,
when needed:
This committee is responsible for developing and putting on a chapter
seminar. Typically this has been a one or two day event with speakers and a
vendor show. The work involved will require a significant contribution from
committee members as well as the Board. A brief list of activities includes:
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Establish a budget
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Identify and secure
location for seminar
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Develop program and
secure speakers
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Design/mail
registration brochure
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Establish registration
system
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Establish hospitality
for speakers (copies of materials to be distributed, speaker intros,
etc.)
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Work with seminar site
on logistics
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Develop the Vendor show
Etc.
Education Committee
This committee is responsible for focusing on charitable activities and
other educational arenas to foster development of future RIM professionals
and better public awareness. In addition, the Educational Director fosters
interactions with allied associations, such as AIIM, NEA, and NAGARA.
Responsibilites include:
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Establishing budget for
program year
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Fund raising to support
the Haas scholarship
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Working with the
respective parties to continue ARMA's support of the Horace Mann golf
tournament
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Coordinating with local
universities to identify potential interns in RIM and sites for those
interns. Publishing this information on Chapter's Newsletter
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Serving as the liason
between ARMA-HQ and the chapter members related to ISG activities
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Working to increase
member participation in the ISGs
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